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The Company Secretary is an officer of the company with statutory duties and is normally charged by the directors with responsibility for a range of duties relating to compliance, the company’s statutory books and records and promoting a strong corporate governance regime within the company.
Company secretaries are the primary source of advice on the conduct of business and this can span everything from legal advice on conflicts of interest, through accounting advice on financial reports, to the development of strategy and corporate planning.
In discharging his duties, Andrew’s personal and professional responsibilities include:
- ensuring the smooth running of the shareholder, board and board committee meetings, by setting agenda’s, taking minutes, and advising on meeting procedures;
- direct the business affairs of the company by implementing the decisions of the board of directors;
- act as advisor to the directors of the company;
- manage investor relations, handle company share transactions such as issuing new shares, arranging for the payment of dividends and observing legal requirements;
- liaise with auditors, lawyers, tax advisers, bankers and shareholders;
- prepare reports, budgets and forecasts;
- negotiate the terms of new business contracts;
- assess and arrange insurance cover for the company;
- ensure all returns required by the Corporations Law are made to the Australian Securities and Investment Commission (ASIC);
- ensure all regulatory filings are made to the ASX;
- ensures the requirements of the Income Tax Act are met;
- ensures the company meets its compliance obligations under relevant laws and the requirements of regulatory authorities;
- represent the company in dealings with other companies, banks and shareholders;
- supervise financial administration, including the preparation of financial statements and budgets; and
- advising the board in relation to its policy and practices with regard to corporate governance